Enabling Time and Expenses Features

Important:

To use some of the employee and payroll features, you need SuitePeople HR or SuitePeople U.S. Payroll set up on your account. For more information, see SuitePeople Overview.

If you're an Administrator, you can enable the following features on the Employees subtab of the Enable Features page at Setup > Company > Enable Features.

Feature	Description
Expense Reports	Track employee expenses and turn them into bills. Note: Enabling this feature creates system-generated Unapproved Expense Reports, Advances Paid, and Accounts Payable accounts.
Approval Routing	Set up an approval hierarchy required to process expense reports and purchase requests. If you don't enable this feature, each expense report or purchase request automatically goes to the employee's supervisor and then to accounting. When you enable this feature, extra steps after an employee enters an expense report or purchase request depend on their expense or purchase limit. Some other criteria include who their supervisor or approver is, and the approval limit of that supervisor or approver.
Per-Employee Billing Rates	Check this box to set up billing classes that set billable time rates when employees charge different rates for the same service. If you link a billing class to an employee and set rates on a service item, the right rate will default when billing customers for time tracking.
Billing Rate Cards	Set different rates for groups of billing classes.
Purchase Requests	Let employees enter purchase requests online.
Time Tracking	Let employees record their work hours. If you're using products other than NetSuite CRM+, you can: Record billable hours and invoice customers for these hours. Record time for payroll items. Warning: NetSuite CRM+ users can't record billable time, invoice customers for it, or record time for payroll items.
Weekly Timesheets	Track employee time with weekly timesheets. Important: You need Time Tracking to use Weekly Timesheets.
New Weekly Timesheets Interface	Enable a new interface for your weekly timesheets with column headings, fixed time entry columns, and a memo popup for each entry. Important: You need both Time Tracking and Weekly Timesheets to use the new interface.
Time Tracking for CRM	Track time for cases, tasks, and events. When you enable this, a Time subtab appears on case, task, and event records.

Feature

Description

Expense Reports

Track employee expenses and turn them into bills.

Note:

Enabling this feature creates system-generated Unapproved Expense Reports, Advances Paid, and Accounts Payable accounts.

Approval Routing

Set up an approval hierarchy required to process expense reports and purchase requests.

If you don't enable this feature, each expense report or purchase request automatically goes to the employee's supervisor and then to accounting.

When you enable this feature, extra steps after an employee enters an expense report or purchase request depend on their expense or purchase limit. Some other criteria include who their supervisor or approver is, and the approval limit of that supervisor or approver.

Per-Employee Billing Rates

Check this box to set up billing classes that set billable time rates when employees charge different rates for the same service.

If you link a billing class to an employee and set rates on a service item, the right rate will default when billing customers for time tracking.

Billing Rate Cards

Set different rates for groups of billing classes.

Purchase Requests

Let employees enter purchase requests online.

Time Tracking

Let employees record their work hours. If you're using products other than NetSuite CRM+, you can:

Record billable hours and invoice customers for these hours.
Record time for payroll items.

Warning:

NetSuite CRM+ users can't record billable time, invoice customers for it, or record time for payroll items.

Weekly Timesheets

Track employee time with weekly timesheets.

Important:

You need Time Tracking to use Weekly Timesheets.

New Weekly Timesheets Interface

Enable a new interface for your weekly timesheets with column headings, fixed time entry columns, and a memo popup for each entry.

Important:

You need both Time Tracking and Weekly Timesheets to use the new interface.

Time Tracking for CRM

Track time for cases, tasks, and events.

When you enable this, a Time subtab appears on case, task, and event records.

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