1. SuiteApps
  2. Compliance 360 SuiteApp
  3. Audits in Compliance 360
  4. Audits

Audits

An audit is a comprehensive evaluation process designed to assess an organization's adherence to security and compliance standards.

Read the following for information about audits:

Creating Audits

One of the features of the Compliance 360 SuiteApp is the option to create audits in the account. Creating audits help you track and monitor your organization's security compliance.

To create an audit:

  1. Go to Compliance 360 > Audit Documentation > Audits.

  2. Click Create Audit.

  3. If you want to use and apply an audit template, hover over Actions, and click Import Audit Template.

  4. In the Audit Template popup window:

    1. From the list of audit templates, select the audit template you want to apply to the audit.

      If the list is long, you can search for the audit template name or number in the Search field, and then select it.

    2. Click Import Audit Template.

    Note:

    Applying an audit template to the audit will automatically populate the Audit Controls section with the controls from the selected template.

    For more information, see Audit Templates.

  5. In the Primary Information section:

    1. From the Audit Start Date field, select the start date of the audit.

    2. From the Audit End Date field, select the end date of the audit.

    3. In the Audit Title field, enter a name for the audit. The field has a limit of 20 characters.

    4. In the Audit Goal field, enter the goal of the audit. The field has a limit of 100 characters.

    5. From the Auditor list, select the name of the person in-charge of this audit.

    6. From the Auditor Role list, select the role of the assigned auditor of this audit.

    7. (Optional) From the Audit Supporter list, select the name of the person who will support the auditor of this audit. You can select multiple audit supporters.

    8. In the Audit Findings field, enter the findings of the audit. The field has a limit of 250 characters.

    9. (Optional) In the Attachments field, click Choose a File to select a file for audit attachment. You can attach multiple files.

  6. If you applied an audit template, the controls’ IDs, titles, and descriptions included in that template will fill the Audit Controls section.

    Otherwise, you can manually add audit controls by:

    1. In the ID field, enter a unique and alphanumeric ID for an audit control.

    2. In the Title field, enter a title for the audit control.

    3. In the Description field, enter a description for the audit control.

    4. In the Memo field, enter a note or a memo for the audit control.

    5. From the Status list, select one from the following options:

      • Pass – If the audited process or control passed the compliance standards.

      • Fail – If the audited process or control failed the compliance standards.

      • In Progress – If the audit for this process or control is still on-going.

      • Not Started – If the audit for this process has not yet started.

      You can still submit the audit even if the status is set to In Progress.

    6. Click OK to add the audit control.

    7. (Optional) To add another row, repeat steps 6a to 6f.

  7. To save the audit as draft, click Save.

    Upon saving, the Audit Status field will automatically populate as In Progress.

  8. To submit the finished audit, click Submit.

    Upon submitting, the Audit Status field will automatically populate as Completed.

Audits List Page

Created audits in the account are displayed in the Audits list page. The list page is filterable and exportable to a CSV file.

Tip:

If you created a new audit and have already applied filters to the Audits list page, you must click Apply Filters again to update the list and display your newly created audit.

The screenshot below shows the Audits page:

A screenshot of the Audits List Page

The following icons on the Actions column let you do the following:

  • An icon on the Actions column to click for editing an audit. – Edit the existing audit.

  • An icon on the Actions column to click for viewing an audit. – View the existing audit.

  • An icon on the Actions column to click for printing the existing audit or saving it as a PDF file. – Print the existing audit or saving it as a PDF file.

Applying Filters to the Audits List

You can customize the audits shown in the Audits list by applying filters to it.

To apply filters to the Audits list:

  1. Go to Compliance 360 > Audit Documentation > Audits.

  2. Select one or more filters to apply to the Audits list. The following table lists the filters that can be applied:

    Filter

    Function

    Start Date Range

    Filters the list by the selected start date range.

    Status

    Filters the list based on the audit status.

    Auditor

    Filters the list based on the auditor.

  3. (Optional) In the Search field, you can type and search for a specific audit title.

  4. Click Apply Filters.

The Audits list is sortable. You can sort it by clicking either one of the following columns:

  • Last Modified On

  • Last Modified By

To reset the filters applied to the list, click Reset Filters.

You can customize the number of audits displayed in the list page. From the Show dropdown list, select the number of audits to show in the Audits list page.

You also have the option to export the Audits list page in CSV format by clicking the An icon on the Actions column to click for exporting the audit as a CSV file icon next to the Show list (pagination).

Editing Existing Audits

You can go back to update or submit a saved audit. However, after the audit is submitted and marked as Completed, the compliance manager cannot edit it anymore.

To edit an existing audit:

  1. Go to Compliance 360 > Audit Documentation > Audits.

  2. Click Edit next to the audit that you want to update.

  3. In the Audit page, make the necessary changes. For more information about filling up the fields in the Audit page, see Audits.

    When editing an audit, the following fields get updated each time you modify an audit.

    • Last Modified By – Shows the name of the most recent person who modified the audit.

    • Last Modified On – Shows the date and time of the audit's most recent modification.

  4. To save the audit as draft, click Save.

    Upon saving, the Audit Status field will automatically populate as In Progress.

  5. To submit the finished audit, click Submit.

    Upon submitting, the Audit Status field will automatically populate as Completed.

Related Topics

General Notices